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The Employee Assistance Professionals Association was established in 1971. Then as now, the organization is made up of individuals and organizations dedicated to maximizing workplace effectiveness through prevention, identification and resolution of productivity issues. As an association of approximately 5,000 members worldwide, EAPA is THE recoginized voice of the Employee Assistance field and we're committed to helping YOU help others.

TO Join the National EAPA organization and to learn about the its super services and benefits, visitwww.eapassn.org

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 EAP Core Technology

1. Consultation with, training of, and assistance to work organization leadership (managers, supervisors, and union stewards) seeking to manage the troubled employee, enhance the work environment, and improve employee job performance; and outreach/education of employees/ dependents about availability of EA services;

2. Confidential and timely problem identification/assessment services for employee clients with personal concerns that may affect job performance;

3. Use of constructive confrontation, motivation, and short-term intervention with employee clients to address problems that affect job performance;

4. Referral of employee clients for diagnosis, treatment, and assistance, plus case monitoring and follow-up services; organizations, and insurers;

5. Assistance to work organizations in managing provider contracts, and in forming and auditing relations with service providers, managed care organizations, insurers, and other third party payers;

6. Assistance to work organizations to support employee health benefits covering medical/behavioral problems, including but not limited to: alcoholism, drug abuse, and mental/emotional disorders; and

7. Identification of the effects of EA services on the work organization and individual job performance.


EAPA Bi-Laws 
[Reviewed by the Bylaws Review Task Force 2/21/12]
 
 

MIDDLE TENNESSEE EAPA CHAPTER BY-LAWS


ARTICLE I – NAME AND OBJECTIVES

               The name and title of the Chapter shall be: The Middle Tennessee Chapter of the Employee Assistance Professionals Association.

             The objectives of the Chapter are to

  1. foster the purposes of the Employee Assistance Professionals Association (EAPA)
  2.  provide a vehicle by which employee assistance professionals can meet and discuss matters of mutual interest.

ARTICLE II – ADMINISTRATION

Section 1. Books and Records

a. The Chapter shall maintain a record of the names and contact information of the members entitled to vote.

b. All books and records of the Chapter may be inspected by any member having voting rights, for any proper purpose, at any reasonable time.

Section 2. Fiscal Year

The fiscal year of the Chapter shall be from January 1 through December  31. [The TF suggests that the fiscal year be 7/1 through 6/30 (same as EAPA) to allow the chapter to participate in EAPA’s group tax filing.]


ARTICLE III – MEMBERSHIP

Section 1. Chapter Membership

a. No person may be a member of the Chapter unless he or she is also a member in good standing of EAPA. No person who is a member in good standing of EAPA and who pays all applicable dues may be denied membership in the Chapter.

b. Chapter membership categories and voting rights shall be the same as those established in the EAPA bylaws.

c. Membership in the Chapter may be terminated for non-payment of Chapter dues.

d. No person shall be denied membership on the basis of race, sex, age, handicap, religion or ethnic origin.

Section 2. Dues and Assessments

Chapter members shall contribute such annual dues and other reasonable

assessments as the Chapter shall determine.


ARTICLE IV – OFFICERS

              Section 1. Officers

        a. The officers of the Chapter are:

1.    President

2.    Vice President  (Educational Chair)

3.    Secretary

4.      Treasurer

5.    Membership Outreach Coordinator

6.    Communications Director & Webmaster

7.    CEAP Coordinator

8.    Immediate Past President

       b. The term of office shall be two years or until a successor is elected and

       assumes office.

       c. Terms of office shall commence in January of odd numbered years.

       d. An officer can only hold a specific office for two consecutive terms. 

       e. No member may serve simultaneously as both President and Treasurer.

             Section 2. Duties

       a. The President:

Serves as the official spokesperson and representative of the Chapter.

Presides over Chapter meetings.

Performs such other duties as the Chapter may require.

       b.  The Vice- President:

§  Presides over Chapter meetings in the absence of the president.

§  Coordinates the Educational programs for the Chapter meetings and secures the PDHs from EAPA. 

§  Performs such other duties as the Chapter may require.

       c. The Secretary:

§  Ensures the accurate production of minutes of all Chapter meetings.

§  Facilitates regular chapter communication.

§  Ensures that any notices required by governance documents or the Chapter are distributed properly and in a timely fashion.

§  Ensures that all official Chapter records are properly maintained.

§  Performs such other duties as the Chapter may require.

       d. The Treasurer:

§  Ensures that Chapter financial transactions are timely and proper and that

§  Chapter financial accounts are properly maintained.

§  Ensures that Chapter financial records and tax forms are properly maintained and submitted.

§  Performs such other duties as the Chapter may require.

       e. The Membership Outreach Coordinator:

§  Encourages EA professionals in the area (new and established) to join the Chapter.

§  Performs such other duties as the Chapter may require.

       f. The Communications Director and  Webmaster:

§  Maintains the Chapter website

§  Performs such other duties as the Chapter may require.

       g. The LEAP/CEAP Coordinator:

§  Serves as the point person for questions on CEAP or LEAP advisement and requirements

§  Encourages members to work towards professional licensure and/or certification

§  Performs such other duties as the Chapter may require.

       h. The Immediate Past President

§  Act as an advisor to the President and shall be the Chairperson of the ad-hoc Ethics Committee if one needs to be convened.

§  Serves as Chair of the Nominating Committee.

§  Performs such other duties as the Chapter may require.

  

Section 3. Board of Officers/Leadership

Collectively, these eight officers of the Chapter shall make up the Board of Officers. The Board of Officers shall be the governing and policy-making body of the Chapter and shall have responsibility for supervising the activities of the Chapter. This leadership group, formerly known as the Executive Committee of the Chapter, can act in the name of and with full power of the Chapter if immediate action must be taken. Five of the eight must agree on the action in order to proceed.

Section 4. Eligibility

a. The President of the Chapter must be a Professional Member of EAPA in good standing and must remain so throughout his or her term(s) in office.

b. All other Chapter officers must be either Professional or Associate

EAPA members in good standing and must remain so throughout his or her term(s) in office.

Section 5. Nomination and Election

  1. At least three (3) months before the next term of offices begins, the Board of Officers shall appoint a nominations committee consisting of at least three voting members in good standing and chaired by the Immediate Past President.  The nominations committee shall recruit and accept nominations for each officer position due for election.
  2. At least two (2) months before the next term of offices begins, the nominations committee shall publicize officer openings and identified nominees to all Chapter members.  Additional nominations may be made, up to the date of election, provided that the nominated member is in good standing and meets the requirements for the office.
  3. At least one (1) month before the next term of offices begins, the election of officers shall be held.  The election may be conducted by email, regular mail, and/or at a regular meeting of the Chapter, provided that at least 30 days notice of the pending election and procedures for voting has been given to all Chapter members.
  4. A plurality of those voting for each position shall be required to elect.

Section 6. Vacancy and Removal

  1. No Chapter officer may remain in office if he/she no longer meets the eligibility criteria for office.
  2. Should any elected or appointed officer be unable to fulfill his/her elected term, the remaining officers (by majority vote) shall appoint a member to fill the vacant position for the remainder of the term, except that if the President is unable to fulfill his/her term, the Vice President will become President.  The appointed member must meet the qualification requirements for the position.
  3. Any Chapter officer may be removed from office by a vote of the membership for failure to perform the duties of office, negligence, violation of EAPA’s Code of Ethics, or any other reason, provided that:

1.    The members of the Chapter, including the officer to be removed, have been notified in advance of the reason for potential removal.

2.    The officer has been provided an opportunity to respond on his/her own behalf.

3.    An ad-hoc Ethics Committee, chaired by the Immediate Past President, is convened to address the issue and make recommendations to the chapter.

4.    A majority of those voting vote to remove the officer from office.

ARTICLE V – MEETINGS

Section 1. Regular Meetings

a. Chapter meetings may be held at such intervals as may be decided by the Chapter, but not less than four (4) times per year.

b. Notification of each regular meeting shall be made at least 30 days before the meeting and posted on the website.

Section 2. Special Meetings

a. Special meetings of the Chapter meetings may be called by the Chapter

officers or by written request of ten percent (10%) of the members eligible

to vote in Chapter elections.

b. Notification of such meeting shall state the purpose of the meeting and

shall be made at least 10 days before the meeting.

Section 3. Quorum

The presence of 10%, or a minimum of 4, whichever is greater,  Chapter memberswho are eligible to vote constitutes a quorum for the transaction of business at any regular or special Chapter meeting. A majority of voting members present shall be required to take action, unless a greater vote is required by law, EAPA’s Bylaws, or these bylaws.

 

Section 4. Waiver of Notice

Whenever any notice of any meeting of the members is required under

provisions of law or these bylaws, a waiver in writing, signed by those scheduled to receive notice and filed with the records of the meeting, whether before or after the holding thereof, shall be equivalent to the giving of such notice. Presence at any meeting without objection shall also constitute waiver of required notice.

ARTICLE VI – CONFLICT OF INTEREST

a. Any Chapter Officer or member who has a financial or fiduciary interest in, or the appearance of such an interest in, a matter which comes before the Chapter shall bring such genuine or apparent conflict of interest to the

attention of the Chapter and shall abstain from voting on such matter

unless it is determined that no conflict of interest exists.

b. Any person who has knowledge of such genuine or apparent conflict of

interest on the part of any Chapter Officer or member must bring such

conflict of interest to the attention of the Chapter, orally or in writing, and

the Chapter Officer or member will abstain from voting on the matter

unless it is determined by Chapter that no conflict of interest exists.

c. When any member of the Chapter, or an interested third party, brings to

the attention of the Chapter the claim that a genuine or apparent conflict

of interest exists, the Chapter will vote to determine whether an actual

conflict of interest exists.

1. If the majority of those voting determine that, in fact, a conflict does exist, the member with the conflict of interest shall abstain from voting on the matter.

2. If the majority of those voting determine that no conflict of interest exists, the member may vote on the matter.

ARTICLE VII – RELATIONSHIP WITH EAPA AND OTHER PROVISIONS

Section 1. Relationship with EAPA

The Chapter is a subsidiary unit of the Employee Assistance Professionals

Association, Inc. (EAPA). Any action taken by the Chapter without the prior written consent of EAPA’s Board of Directors shall not be binding on EAPA. EAPA does not authorize the Chapter to act as an express or implied agent for, or on behalf of, EAPA without the prior written consent of EAPA.

 

Section 2. Tax Status and Restrictions on Activities

The Chapter shall operate as a not-for-profit entity, and shall maintain tax-exempt status, either independently and directly from the Internal Revenue Service, or through EAPA’s group exemption.  The Chapter is responsible for the proper conduct of Chapter business and reporting in accordance with federal, state and local requirements.  Notwithstanding any other provisions of the bylaws, the Chapter shall not carry on any activities not permitted to be carried on by an association exempt from federal income tax under section 501 (c)(3) of the U.S. Internal Revenue Code of 1986, or any successor provision.

 

Section 3. Logo and Name

All public uses by the Chapter of EAPA’s name, trademarks, and/or logos must be approved in advance by EAPA. Any Chapter logo must conform to EAPA guidelines and its use must be approved in advance by EAPA.

Section 4. Dissolution

a.    In the event that the Chapter does not comply with the provisions of these bylaws, EAPA’s Bylaws, and/or any written agreement with EAPA, the EAPA Board of Directors has the right and authority to dissolve the Chapter or take such other action as it deems necessary to disassociate the Chapter from EAPA.

b.        The EAPA Board of Directors has the right and authority to dissolve the Chapter or disassociate the Chapter from EAPA “for cause,” as provided in EAPA’s Bylaws.

c.        In the event of Chapter dissolution or disassociation from EAPA, the Chapter shall make a full accounting to EAPA to show payment of all debts and expenses.  All remaining assets, in whatever form, at the request of EAPA, shall be returned to EAPA and credited to EAPA’s general accounts pending further direction by EAPA’s Board of Directors.  

ARTICLE VIII – AMENDMENT OF THE BYLAWS

Section 1. Chapter Responsibility

The Chapter shall ensure that its bylaws are kept current in relation to EAPA’s bylaws.

Section 2. Amendment Process at the Chapter Level

The Board of Officers shall review the Chapter’s bylaws whenever it receives notice that EAPA’s bylaws have been amended and, in any case, at least once during every term of office.  Should changes be required, the Board of Officers will draft suggested amendments to be submitted for approval by the Chapter membership at the next regularly scheduled Chapter meeting or through a mail or electronic ballot, provided that the notice of proposed amendments shall be given to all voting members of the Chapter at least 10 days before the voting deadline.  Should a majority of those voting support the proposed amendments, the new recommended Chapter bylaws shall be submitted to the EAPA Board of Directors per Section 3 below.

Section 3. Approval of Draft Amendments by EAPA.

Upon completion at the Chapter level of any amendment to the Chapter bylaws, the recommended amended bylaws must be submitted to EAPA for review and approval by the Board of Directors. Chapter bylaws must be approved by the EAPA Board of Directors before they can take effect.

 

 

Drafted 9/17/2007 JK

Revised Draft 10/9/2007 JK

Revised Draft 11/5/2007 JK

Approved and Adopted by Vote 16:


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